Intercontinental Region

  
  
  
  
  
  
  
  
  
  

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Bylaws

By-Laws of the
Australasia Region
Council of Educational Facility Planners, International (CEFPI)

Adopted - October 20, 2004, Atlanta, Georgia

These bylaws supplement the bylaws of the parent organization, Council of Educational Facility Planners International (CEFPI), and are the official bylaws of the Australasia Region. These bylaws are not intended to contradict those of the parent organization. These bylaws may be revised in accordance with Article XIV as required by changes made by the parent organization or the regional Board of Directors.

ARTICLE I - NAME

Section 1.1
The name of the region shall be the Australasia Region of Educational Facility Planners, hereafter referred to as the AUSTRALASIA REGION.

ARTICLE II - AFFILIATION

Section 2.1
The AUSTRALASIA REGION shall be an affiliate of the COUNCIL OF EDUCATIONAL FACILITY PLANNERS INTERNATIONAL, hereafter referred to as CEFPI.

ARTICLE III - GEOGRAPHIC AREA SERVED

Section 3.1
The geographic area to be served shall be nations, states and territories identified as being within the universally distinguished geographic localities of Asia, Australia and Oceania. The geographic area to be served may be modified by the CEFPI Board of Directors.

ARTICLE IV - MEMBERSHIP

Section 4.1
Membership of the AUSTRALASIA REGION shall be open to any CEFPI member of good standing in any nation, state and territory identified within ARTICLE III. Any member, in good standing in CEFPI, whose residence and/or place of business is in the geographical area of the AUSTRALASIA REGION as described herein, shall automatically be a member of the AUSTRALASIA REGION of CEFPI. Other categories of membership, such as Emeritus or Honorary, as designated by the Board of Directors of CEFPI, shall be recognized by the AUSTRALASIA REGION.

ARTICLE V - GOALS AND OBJECTIVES

Section 5.1
The AUSTRALASIA REGION shall subscribe to the goals, objectives, purposes and Strategic Plan of CEFPI.

Section 5.2
The AUSTRALASIA REGION shall support and assist CEFPI, in the implementation and achievement of its purpose.

Section 5.3
The AUSTRALASIA REGION shall promote the active involvement and interaction of members in pursuing CEFPI goals and objectives by conducting regional activities to provide a system for communication between members, promote the professional growth of members and contribute to effective decision-making in support of the Staff, Board of Directors and Executive Directors of CEFPI.

Section 5.4
The AUSTRALASIA REGION shall actively support the various activities of CEFPI standing and ad hoc committees such as communications, membership, meetings, conferences, and research-related projects.

Section 5.5
The AUSTRALASIA REGION shall provide a vehicle to enhance the membership, through its regional association, to conduct interim activities related to CEFPI objectives with emphasis on an International membership drive; an annual regional association meeting to focus on problems and issues of common concern to the region and coordinated with the purpose, programs and activities of the International Organization; and to maintain liaison with the Organization's International headquarters and its professional affiliations.

ARTICLE VI - BUDGET

Section 6.1
DUES-There shall be no assessment of dues on the membership of the AUSTRALASIA REGION other than those required for CEFPI membership.

Section 6.2
FINANCE OF ACTIVITIES- The activities of the AUSTRALASIA REGION will be financed through the proceeds generated from the annual regional conference; and, any activity consistent with the requirements of, and, goals and objectives of the organization.

Section 6.3
The Board of Directors shall approve an annual operating budget.

ARTICLE VII - GOVERNANCE

Section 7.1
BOARD OF DIRECTORS- The AUSTRALASIA REGION shall be governed by its Board of Directors. The Board of Directors of the AUSTRALASIA REGION shall consist of Executive Officers and Board Members selected from and representing each of the nations, states and territories identified in ARTICLE III.

    7.1.1
    ELIGIBILITY- All members of the AUSTRALASIA REGION Board of Directors must be members of CEFPI, in good standing, and should reflect a diversity of background. It is desirable for each member of the Board of Directors to attend all meetings and conferences in his/her location, and CEFPI Annual Regional Conferences during his/her term.

    7.1.2
    MEETINGS- The Regional President, or, in his/her absence, a majority of the governing Board, shall determine the time and place of all meetings of the AUSTRALASIA REGION Board of Directors. The AUSTRALASIA REGION Board of Directors shall meet in regular session at least once annually, normally in conjunction with the regional conference. The Regional Secretary, upon advice from the Regional President, shall prepare an agenda for each meeting.

Section 7.2
EXECUTIVE OFFICERS AND BOARD OF DIRECTORS- The following AUSTRALASIA REGION officers shall be elected or appointed from the membership:

    7.2.1
    There shall be an Executive Team of four (4) officers elected from the membership at large.

      7.2.1.1 Regional President
      7.2.1.2 Regional Vice President
      7.2.1.3 Regional Secretary
      7.2.1.4 Regional Treasurer

    7.2.2
    There shall be a Regional Representative to CEFPI Board of Directors who may also serve as an Executive Officer.

    7.2.3
    Board Members representing a particular nation, state, or territory shall be appointed or elected from the membership within the nations, states and territories described in Section 7.1.

    7.2.4
    The Board shall review the active number of members annually to determine the appropriate balance of representation of the membership on the Board of Directors. In the interest of providing diversity and inclusiveness, these bylaws may be amended as provided in Article XIV to add, delete, or reorganize the member nations, states and territories listed in Section 7.1. The number of Board Members representing a particular nation, state, or territory shall be determined by the Board after taking into consideration local circumstances and the desire for equitable representation.

    7.2.5
    The Board, in consultation with the general membership, shall determine the most effective and open process for election of Board members from nations, states and territories

    7.2.6
    Term of Office

      7.2.6.1
      The Regional President shall be elected for a term of one year and may be re-elected for successive terms to a total of three years.

      7.2.6.2
      The Regional Vice President shall be elected for a term of one year and may be re-elected for successive terms to a total of three years.

      7.2.6.3
      The Regional Secretary and the Regional Treasurer shall be elected for terms of three years.

      In accordance with the conditions described in ARTICLE VII, section 7.2, points 7.2.4 & 7.2.5; the term of office of each nation, state and territory Board Members of the AUSTRALASIA REGION Board of Director's shall be proposed by the Board and agreed by the membership.

      The terms of the nation, state and territory Board Members will commence and expire at the conclusion of the Annual International Conference.

    7.2.7
    Duties- The officers' duties are as follows:

      7.2.7.1
      The Regional President shall call the meetings of the AUSTRALASIA REGION, including the annual general meeting and an annual business meeting of the AUSTRALASIA REGION Board of Directors, preferably on the first day of the annual regional conference; preside at other AUSTRALASIA REGION Board business meetings, and, serve as the liaison between AUSTRALASIA REGION and CEFPI headquarters.

      7.2.7.2
      The Regional Vice President shall represent the Regional President on all matters in cases where the Regional President is unavailable. In the absence or disability of the Regional President the Regional Vice President shall preside and exercise the power of the Regional President. The Regional Vice President will coordinate and support working parties and projects undertaken within the AUSTRALASIA REGION. Further roles and responsibilities for this position will be defined in consultation with the AUSTRALASIA REGION Board.

      7.2.7.3
      The Regional Secretary shall be responsible for the performance of such secretarial duties as required by the AUSTRALASIA REGION Board of Directors, including within the limits of budgeting or personal capabilities, necessary correspondence, recording of minutes, and communication with CEFPI, designated AUSTRALASIA REGION members, and the AUSTRALASIA REGION'S professional affiliates and alternates.

      7.2.7.4
      The Regional Treasurer shall be responsible for the accounting of receipts and disbursements of all funds of the AUSTRALASIA REGION within guidelines established by its Board of Directors.

      7.2.7.5
      The Board Member(s) of each nation, state and territory shall represent their geographic area to the Region and to the International Organization. Attendance is expected at Regional Conferences and where possible, at International Conferences.

      7.2.7.6
      The Board member(s) of each nation, state and territory shall be responsible for membership development to the AUSTRALASIA REGION in their own nation, state and territory.

      7.2.7.7
      The Board member of each nation, state and territory shall serve as the liaison between the AUSTRALASIA REGION and the nation, state and territory they represent.

    ARTICLE VIII - VACANCIES

    Section 8.1
    EXECUTIVE OFFICERS VACANCIES- When a vacancy occurs in the office of President, the Vice President shall become the President for the balance of the term. When a vacancy occurs in a term of office of an executive officer other than the President (including a vacancy arising because the Vice President has become the President), the Regional President in consultation with the Executive Team, shall have the authority to fill the vacancy for the balance of the term from the current Board of Directors. If the person selected to fill the vacancy represented a particular nation, state or territory, such person shall continue to represent the nation, state or territory that originally elected such person, but such person shall only have one vote on any matter.

    ARTICLE IX - ELECTIONS

    Section 9.1
    Elections of members to the AUSTRALASIA REGION Board of Directors shall be held so the member can assume office at the close of the International Annual Conference.

    Section 9.2
    Nominations for vacant Executive Officer positions shall be proposed by the AUSTRALASIA REGION Board Members.

    Section 9.3
    The names of those nominated shall be passed to the Regional Secretary for communication to all members prior to the AUSTRALASIA REGION Annual General Meeting.

    Section 9.4
    The election of Board members shall take place at the AUSTRALASIA REGION Annual General Meeting held in conjunction with the AUSTRALASIA REGION Annual Conference

      9.4.1
      The election of Executive Officers shall take place at the AUSTRALASIA REGION Business Meeting held in conjunction with the AUSTRALASIA REGION Annual Conference.

    Section 9.5
    Nation, state and territory Board Members shall be elected by the members of the nation, state and territory they represent.

    Section 9.6
    The number of Board Members from each nation, state and territory shall be determined in accordance with conditions described in ARTICLE VII, section 7.2, point's 7.2.4.

    ARTICLE X -ANNUAL REGIONAL CONFERENCE

    Section 10.1

    The site for the annual AUSTRALASIA REGION conference shall be selected at least two (2) years in advance.

    Section 10.2
    The annual regional conference will be held prior to the Organization's International conference.

    Section 10.3
    The term "annual general meeting" shall be defined as the annual regional general meeting. The annual general meeting shall take place at the annual regional conference.

    Section 10.4
    The AUSTRALASIA REGION Secretary and Treasurer shall serve as resources to the Local Arrangements Conference Committee.

    ARTICLE XI - REPORTING

    Section 11.1
    The Regional Secretary shall serve as a contact with the Organizations International headquarters and will comply with all reporting requests from headquarters.

    Section 11.2
    The Regional Secretary will coordinate membership information with the Organization's International headquarters.

    Section 11.3
    The Regional Treasurer shall report on an annual basis on the financial state of the region including the annual operational budget.

    ARTICLE XII - AD HOC COMMITTEES

    Section 12.1
    The AUSTRALASIA REGION President shall appoint Ad Hoc Committees to accomplish specific tasks.

    Section 12.2
    Each Ad Hoc Committee shall be chaired by a member of the Board of Directors.

    ARTICLE XIII - AUDIT

    Section 13.1
    All receipts and disbursements made by the AUSTRALASIA REGION shall be audited annually prior to the annual conference.

    Section 13.2
    A copy of the audited financial statement shall be filed with the Organization's International Executive Director, prior to its annual conference; and shall also be submitted to the Regional Board of Directors.

    Section 13.3
    The audit shall be prepared in a manner approved by the AUSTRALASIA REGION Board of Directors and consistent with the requirements of the International Organization.

    ARTICLE XIV - AMENDMENTS

    Section 14.1
    Amendments to these bylaws shall be submitted in written form to the AUSTRALASIA REGION Board of Directors two (2) months prior to its annual conference.

    Section 14.2
    The AUSTRALASIA REGION Board of Directors shall be responsible for communicating any proposals for revision to the bylaws to the AUSTRALASIA REGION membership for its recommendations.

    Section 14.3
    Proposed revisions will be acted on at the annual general meeting held at the annual conference: or, at the regional business meeting at the Organization's International Conference.

    Section 14.4
    QUORUM VOTE- A quorum vote shall be a simple majority of members in good standing present and voting at any bona fide business meeting.

    Section 14.5
    Amendments will be submitted to the CEFPI International Board of Directors for approval. Amendments shall not become effective until approved by CEFPI Board.

    ARTICLE XV - LOCAL AND REGIONAL CHAPTERS

    Section 15.1
    Local and regional chapters may be formed within the region with the approval of the AUSTRALASIA REGION Board and conditional to having formal bylaws authorized by the Organization's International Board of Directors.

    Section 15.2
    The AUSTRALASIA REGION will promote chapter development in the interest of increasing membership within the region and closer ties with other nations.

    ARTICLE XVI - DISSOLUTION

    Section 16.1
    In the event the Region Board of Directors votes to dissolve the Australasian Region of the Council of Educational Facility Planners International, all property, funds, and assets will, after payment of all liabilities, be delivered to and become property of the Council of Educational Facility Planners International.